SUBIC BAY

ADMINISTRATIVE ASSISTANT III, SG-9 EQUIVALENT

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SUBIC BAY METROPOLITAN AUTHORITY

posted: Jun 10, 2024

Opens: JUNE 10, 2024
Closes: JUNE 20, 2024

Job Announcement No. RS 05312024-031
Department/Office: OFFICE OF THE DEPUTY ADMINISTRATOR FOR PUBLIC WORKS AND TECHNICAL SERVICES GROUP
Division: NOT APPLICABLE
Status of Employment: Job Order
Position Title / Salary Grade (SG) Equivalent: ADMINISTRATIVE ASSISTANT III, SG-9 EQUIVALENT
Daily Rate: PhP 927.36 + 20%
No. of Vacancy: 1

Qualification and Job Requirements:
Minimum requirements:
• Completion of two-year studies in college;
• 1 year of relevant experience
• 4 hours of relevant training; and
• Career Service Subprofessional

Additional requirements:
• Must be a graduate of Bachelor’s Degree relevant to the job, graduates of Architecture and Engineering courses may apply;
• Must have two (2) years work-related experience;
• Must have good writing skills, able to prepare correspondence/ memorandum to queries and other related documents that requires action and assistance;
• Must be knowledgeable in preparing/consolidating various reports through Power point Presentation to be presented during Management and/or Board of Directors Meeting;
• Must be knowledgeable in taking Minutes of the meeting and transcribe into final format;
• Must be able to communicate both orally and in writing;
• Must be knowledgeable in various software applications and able to do research and preparation of reports;
• Must be knowledgeable in various administrative functions such as receiving, logging-in, logging-out of documents and provide copy to concerned Department for necessary action as indicated;
• Must be knowledgeable in performing various administrative duties and functions.


Duties and Responsibilities:
Financial Planning Division
1. Consolidates monthly reports submitted by the Departments under the Public Works Technical Services Group (PWTSG) and thereafter, prepares the Quarterly Report of PWTSG for submission to the Office of the Chairman and Administrator, and the Project Management Group;
2. Assists in the receiving of various memorandum/correspondence, log-in for coding and ensure to indicate remarks in log-out for action required;
3. Assists during various meetings of Deputy Administrator for PWTSG, takes minutes of the meeting and transcribe into final format;
4. Encodes various documents in computerized logging system of incoming memos
5. Providing assistance to the Senior Staff in preparation of reports required by the Project Management Group such as PAPs, DPCR/OPCR/IPCR, PBB and other related management report;
6. Assists in the preparation of documents for compliance to various management audit by Internal Audit Service, ISO 9001:2015, Service Excellence in the Workplace and other audit that may be required
7. Prepares correspondence or reply/response to queries and other related memorandum that requires action and assistance; and
8. Performs other administrative duties/functions that may be required/necessary.

Qualified and interested applicants are advised to send the below-listed documentary requirements online to email address, recruitment.hrmd@sbma.com, on or before June 20, 2024, 5:00 pm. Late application shall not be accepted and no hard copies of application and supporting documents shall be received at the HRMD Office.

1. Application Letter addressed to Atty. Ruel John T. Kabigting, Deputy Administrator for Administration;
2. Fully accomplished Personal Data Sheet (CS Form No. 212, Revised 2017) with recent passport-sized picture, thumbmark and signature, and Work Experience Sheet (Attachment of CS Form No. 212) which both can be downloaded at www.csc.gov.ph using MS Word and affix signature (to be converted to PDF file format);
3. School Transcript of Records and Diploma of the highest educational attainment;
4. Certificate of Employment attesting the relevant experience held from authorized official/s (current, previous employment or jobs including volunteer work on a full time basis)
5. Relevant Training Certificates; and
6. Certificate of Civil Service eligibility and/or valid applicable License, if any.

In view of the bulk of application that the Human Resource Management Department (HRMD) receives, only those applicants with complete supporting documents and who meet the Minimum Qualifications Required and Job Requirements shall be notified and shortlisted. Incomplete documents shall not be entertained.

SBMA promotes an equal opportunity employment. All qualified applicants are treated equally without regard to age, sex, sexual orientation, and gender identity, civil status, disability, religion,
ethnicity, or political affiliation. Selection of personnel is on the basis of merit and fitness to perform the duties and assume the responsibilities of the position.

Jobs 2024/06