SUBIC BAY

PRIVATE SECRETARY I, SG-11 EQUIVALENT

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SUBIC BAY METROPOLITAN AUTHORITY (SBMA) - OFFICE OF THE SENIOR DEPUTY ADMINISTRATOR FOR OPERATIONS

posted: Feb 28, 2024

Opens: FEBRUARY 28, 2024
Closes: MARCH 9, 2024

Job Announcement No. RS 02262024-008
Department/Office: OFFICE OF THE SENIOR DEPUTY ADMINISTRATOR FOR OPERATIONS
Division: Not applicable
Status of Employment: Job Order
Position Title / Salary Grade (SG) Equivalent: PRIVATE SECRETARY I, SG-11 EQUIVALENT
Daily Rate: PhP 1,156.32 + 20%
No. of Vacancy: 1

Qualification and Job Requirements:
Minimum requirement:
• Completion of 2 years studies in college (at least 72 units obtained

Additional requirements:
• Ability to calendar and manage schedules, meetings, travel coordination and arrangements, document and report preparation, office management and meeting support;
• Capable of handling private/personal, sensitive and confidential matters and information related to operations management functions with utmost discretion;
• Proficient in utilizing productivity tools (Microsoft Office and Google Workspace); and
• Career Service Professional eligible is an advantage

Additional requirements:
• Preferably major in Economics, Marketing, Finance, Business or Accountancy or other related courses;
• Preferably with 2 years work experience in taxation, economics, finance, accountancy, sales or public speaking;
• Practical work knowledge on office productivity, software especially adept with spreadsheets;
• Good interpersonal, negotiations and business skills;
• Works with minimum supervision; and
• Ability to carry out the following tasks:
1) Performs and evaluates socio-economic cost benefit analysis of project proposals under CREATE;
2) Performs and evaluates the request of incentives from the financial reports of the RBEs relating on the grant of CETI;
3) Submit recommendations in a term sheet prepared for the purpose to be submitted to the SBMA Board for either approval or endorsement to FIRB; Assists the proponents for compliance;
4) Assists the proponents for compliance;
5) Prepares reports to the FIRB as instructed; and
6) All other duties and responsibilities as required by the Department Manager.


Duties and Responsibilities:
1. Effectively manage the SDA’s schedule, coordinate appointments, meetings, and events. Coordinate and prioritize meeting requests, manage scheduling conflicts, and make necessary adjustments. Coordinate with the Operations Group Departments and Offices the activities and programs which require submission and/or participation;
2. Prepare and organize presentations, reports and other documents as required by the SDA. Coordinate and prepare materials for meetings, including agendas and presentations. Attend meetings, take minutes, and follow up on action items;
3. Review, records, release and route correspondence and documents to concerned offices, departments and requestors. Maintain accurate and up-to-date OSDA records, ensuring confidentiality of sensitive information;
4. Coordinate trainings and conferences to be attended by the SDA including travel arrangements, requirements, and reimbursements – canvassing, purchasing and reimbursement of Extraordinary and Miscellaneous Expense (EME);
5. Act as a primary point of contact for internal and external stakeholder. Manage and screen phone calls, emails and other forms of communication; and
6. Performs other duties as may be assigned (Main/Alternate Safety Officer, Records Officer, Supply Officer, GAD Representative, Pollution Control Officer, Environmental Officers etc.)

Qualified and interested applicants are advised to send the below-listed requirements online to email address, recruitment.hrmd@sbma.com, on or before March 9, 2024, 5:00 pm. Late application shall not be accepted. No hard copies of application and supporting documents shall be received at the HRMD Office.
1. Application Letter addressed to The Chairperson, Human Resource Merit Promotion and Selection Board;
2. Fully accomplished Personal Data Sheet (PDS) in MS Excel with recent passport-sized picture (CS Form No. 212, Revised 2017), thumbmark and signature;
3. Work Experience Sheet (Attachment of CS Form No. 212) which both can be downloaded at www.csc.gov.ph using MS Word and affix signature;
4. School Transcript of Records and Diploma of highest educational attainment;
5. Certificate of Employment attesting the relevant experience held from authorized official/s (current, previous employment or jobs including volunteer work on a full time basis)
6. Relevant Training Certificates; and
7. Certificate of Civil Service eligibility and/or valid applicable license, if any.


In view of the bulk of application that the Human Resource Management Department (HRMD) receives, only those applicants with complete supporting documents and who meet the Minimum Qualifications Required and Job Requirements shall be notified and shortlisted. Incomplete documents shall not be entertained.


SBMA promotes an equal opportunity employment. All qualified applicants are treated equally without regard to age, sex, sexual orientation, and gender identity, civil status, disability, religion,
ethnicity, or political affiliation. Selection of personnel is on the basis of merit and fitness to perform the duties and assume the responsibilities of the position.

Jobs 2024/02