SUBIC BAY

METROPOLITAN AUTHORITY

Departments >Collection and Disbursement Department

Rm. 108 / 114, Bldg. 229, Waterfront Road, Subic Bay Freeport Zone, Philippines 2222

Email:

cadd@sbma.com

Neriza M. Andrada

Acting Department Manager III

LINK

About Us

The Collection and Disbursement Department is tasked to provide efficient and effective collection, recording, safekeeping, and deposit of all revenues due to SBMA, and the timely processing and release of authorized disbursements in accordance with applicable laws, government accounting and auditing rules and regulations and SBMA policies. The department exercises effective cash management, maintains adequate internal controls over cash receipts and disbursements, ensures the accuracy and integrity of financial transactions, and provides reliable information to support sound fiscal management and the achievement of the agency’s strategic objectives.

VISION

The Collection and Disbursement Department shall be a premier center of public financial management, recognized for delivering reliable, efficient, transparent, and technology-driven collection and disbursement services that uphold fiscal integrity, safeguard public funds, promote service excellence, and contribute to the sustainable development and global competitiveness of the Subic Bay Metropolitan Authority.

MISSION

To ensure the efficient, accurate, secure, timely and accountable management of SBMA’s collections and disbursements through sound financial controls, regulatory compliance, innovation and responsive public service.

DIVISIONS

COLLECTION DIVISION

Marietta P. Mendez, Officer-In-Charge

Tel. No.: +6347.252.4010 / 4344
- Provides collection services to all revenue centers of the SBMA by acknowledging payments for utilities, lease rental, building and housing units and lease assignment, repair and maintenance, airport/seaport related fees, medical services fees and other regulatory and administrative service fees:
- Ensures that cash/check collections under custody are secured and are deposited to proper bank accounts the next banking day;
- Ensures the issuance of cash invoices for all Telegraphic Transfer transactions.
- Ensures that manual transactions are encoded in the Integrated Financial Management System on a daily basis; and
- Ensures the issuance of cash invoices for all Telegraphic Transfer transactions.

DISBURSEMENT DIVISION

Rhennel P. Dequiña, Acting Chief Administrative Officer

Tel. No.: +6347.252.4300 / 4595

Provides disbursement services to all organizational segments/claimants in the form of cash, checks, letter of instruction, telegraphic transfer and online payments;
Ensures that all checks prepared for signature and for release under custody are secured and claimants are properly notified when checks/cash are available for release;
Ensures that check and vouchers released are signed and transmitted to Financial Accounting Department on a daily basis;
Manages the petty cash fund;
Manages the requisitions, receipt, inventory, issuance, distribution, monitoring, safekeeping, reconciliation, and disposal of accountable forms in accordance with existing government accounting, auditing and internal control policies.
Prepares periodic reports of checks issued, letter of instruction and other related disbursement reports, report of accountability for accountable forms, report of disbursement and liquidation of cash advance for Petty Cash payments; and
Processes fidelity bond of SBMA Accountable officials and employees and ensures timely processing of renewal prior to maturity date.